Monday, December 11, 2017

MS Word – Find Text, Replace with Clipboard Contents

Here's a useful tip that can help in a variety of situations.

  • Scenario 1: You want to replace a string of text with a graphic (maybe replace the company's name with a graphic version of it, or want to replace a mathematics formula with a PNG graphic of it so that it will not be changed across mobile devices.
  • Scenario 2: You want to find and replace a string of text that has formatting in it, like a subscript or superscript (H2S = H2S, or 1st = 1st).
Here's a way to quickly do that.
  1. In the word doc (or elsewhere) find the thing you want to copy (graphic, properly formatted text, whatever).
  2. Copy it (CTRL+C, or from the menu).
  3. Use the Find/Replace command in MS Word (CTRL+H)
  4. In the Find What field, enter the string of text you want to find.
  5. In the Replace with field, enter this: ^c (the first character is found by typing SHIFT+6).
  6. Now, whenever you use the find/replace, it will paste the contents of your clipboard.

HOW IT WORKS: This technique replaces whatever you are searching for with whatever you have in the clipboard.

That's it. A very simple solution to an annoying problem.

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