Saturday, January 6, 2018

MS Word - Search for all Instances of Superscript or Subscript in a Document

Right now I am proofing a technical document for the oil and gas industry. One of the things I'm doing is copying the text from a badly formatted source file and pasting it into a new, clean document and tagging all the paragraphs with the correct styles. Some of the original formatting is very bad, so this is the fastest way to do this.

Prior to cutting the text, I use the Clear All Formatting tool (it's on the Home Tab in the Font Group) to strip out everything from the source text. This gives me a clean block of text to paste into the new document. Unfortunately, this also clears out superscripts and subscripts. After pasting the text, I compare the two documents and retag the appropriate text (CO2 becomes CO2, for example).

But, when it comes time to proof, I need to go through the entire source document and search for all instances where the author used a subscript or a superscript. In a long document after a busy day, I can't rely on my eyes to catch each and every tiny number or letter. So, I found this process at this site, and it allows MS Word to find and highlight all instances of subscript (and a second pass finds the superscripts) using the standard Find/Replace tool in MS Word.

Thanks to Allen Wyatt for posting this great MS Word Tip:

Since it's his material, I'm not going to reprint it here without permission. Just follow the link and thank him for this ingeniously simple, but useful, power user tip.

No comments:

Post a Comment